Car showroom and efficient management of company records

Nov 8, 2019 Automotive

Car showroom and efficient management of company records

Document management, documentation workflow, software for documents or data archiving are terms that very often appear as slogans in the descriptions of many modern companies. Especially those that keep up with the latest developments….
Car showroom and efficient management of company records
Document management, documentation workflow, software for documents or data archiving are terms that very often appear as slogans in the descriptions of many modern companies. Especially those that keep up with modern trends in corporate management, follow the spirit of the times, operate on the principle of responsible business and attach great importance to ecology and environmental protection. But what is the use of these slogans, for example, in a car dealership or a commission?
All in one place
The introduction of electronic circulation in such a company from the very beginning makes a huge difference in the current management: everything is in one place and the risk of losing any document is practically zero. In the case of car dealerships or car dealerships, documentation such as scanned vehicle cards, kilometers, registration certificates, sales contracts, offers, insurance, etc. can be stored in one program and one archive with just a few clicks. This is far more efficient and effective than keeping paper documents or splitting them into several places where they can easily be lost or accidentally damaged.
Facilities for customers
Company documentation managed in an organized and efficient way is also a great facilitation for customers. This can be seen, for example, in a simple example of offers issued by a salon or commission, which thanks to electronic circulation are much easier to control and monitor. As a result, there is no situation in which cars already sold and unavailable for sale are still advertised.
Of course, this also applies to the documentation that is made available to the customer during the purchase or negotiation process. They have full electronic access to it, so they can not only check car data, VIN numbers, accident-free – even without leaving home – but also compare it with other offers on the market. The electronic documentation stored in the salon can also be made available to the buyer in case the buyer loses a document or destroys it.
Optimization with other programs
An extremely important functionality implemented in systems and programs for document management in showrooms, commissions or car shops is the possibility of their optimization with other software. This applies for example to showrooms that not only sell but also rent cars – thanks to the management software they can easily settle kilometers with the customer, issue electronic invoices, sign rental contracts or process service requests and complaints in case of damage to the car. Optimization with other programs also allows for the cooperation of such software with sales systems (especially in services and showrooms of popular brands, which have their outlets throughout the U.S. or around the world) and with systems implemented with ASOs cooperating with them (e.g. to monitor warranty and post-warranty repairs in specific cars).